§ 1200-2. RULE 2: Definitions.

As used in these Rules, the following terms shall have the meanings indicated:

APPOINTING AUTHORITY

The officer, commission or body having the power of appointment to and termination from subordinate positions in a municipality or department.

BUSINESS DAY

A weekday, excluding Saturdays, Sundays and paid holidays.

CERTIFICATION OF ELIGIBLES

A list of names in rank order drawn from an eligible list, which is forwarded to an appointing authority for a defined period, from which permanent appointments to competitive class positions are made.

CLASS

One or more positions with sufficiently similar duties and responsibilities to be designated by a single title.

COMPARABILITY

A determination made by the County Personnel Officer that the duties, minimum qualifications and knowledge, skills and abilities tested for in a competitive class title are sufficiently similar to another competitive class title so that:

A. 

Permanent status in one of the titles may be transferred to the other title; or

B. 

An eligible list established for a particular title may be certified to fill vacancies in the other title.

COUNTY PERSONNEL OFFICER

The Personnel Officer of the Civil Service Department of the County of Suffolk.

DIRECT LINE OF PROMOTION

Titles with a common generic root in a series, such as Senior, Principal, Head, Chief or I, II, III, IV in the classification plan.

ELIGIBLE LIST

An official public record which contains the names of all persons who have passed an examination, listed in rank order of their final ratings.

A. 

MANDATORY ELIGIBLE LIST

An eligible list that contains a sufficient number of candidates to mandate its use for filling all vacancies in the title. To be mandatory, the number of candidates on the eligible list must be at least two more than the number of vacancies to be filled.

B. 

NONMANDATORY ELIGIBLE LIST

An eligible list that does not contain a sufficient number of candidates, as defined above, to mandate its use for filling all vacancies in the title.

FIELD OF PROMOTION

Three or more employees in a municipality who meet the promotional qualifications, as defined by the Civil Service Department, for a competitive class position and who indicate a willingness to accept the position.

JOB SPECIFICATION

A written statement prepared by the Civil Service Department which defines the duties and requirements of positions in the class.

JURISDICTIONAL CLASSIFICATION

The assignment of positions in the classified service to the competitive, noncompetitive, exempt or labor classes.

MUNICIPALITY

Any subdivision of the government such as a county, town, library, village, school district or special district.

NOMINATION

An application for employment which is submitted by an appointing authority to the Civil Service Department for approval prior to making a provisional or temporary appointment or any appointment in the noncompetitive class.

PART-TIME EMPLOYMENT

Any employment or a combination of one or more employments, other than seasonal police officer*, in a municipality in which an individual works 50% or less of the time prescribed as a standard workweek; or where the employee earns not more than 25% of the official annual salary rate assigned to the title. In the situation where the twenty-five-percent rule is less than $5,000, the $5,000 maximum figure will apply. (Note: *Employment as a seasonal police officer means a period of temporary employment authorized during the period commencing two weeks preceding Memorial Day and terminating two weeks after Labor Day to meet extraordinary or peak demands for service occurring as a result of seasonal population increase. Wages earned while employed in the capacity of seasonal police officer shall not be included in computing the maximum allowable earnings as a part-time employee.)

PENDING JURISDICTIONAL CLASSIFICATION

A roster record designation for a title that the Personnel Officer will request the State Civil Service Commission to approve for placement in either the unclassified service or in the exempt, noncompetitive or labor class of these Rules Appendices.

PERMANENT COMPETITIVE STATUS

Employment rights vested with an employee appointed from an eligible list upon completion of the required probationary period.

REASSIGNMENT

The change, at the discretion of the appointing authority and without further examination, of an employee from one position to another position of equal or greater work hours and salary in the same title under the jurisdiction of the same appointing authority. This section does not supersede the restrictions of Rule 12, Subsection F(2).

REINSTATEMENT

The appointment, without further competitive examination, to a competitive title the employee holds or held on a post-probationary permanent or contingent permanent basis or to a comparable title or to a lower title in the direct line of promotion.

RECLASSIFICATION

The reallocation of a position from one title to another because of a permanent and material change in the duties of that position.

TRANSFER

The change, without further examination, of a post-probationary permanent or contingent permanent competitive class employee from a position under the jurisdiction of one appointing authority to a position in the same, former, or comparable title, or lower title in the direct line of promotion under the jurisdiction of another appointing authority.